Board of Directors Meeting
Hamlet at Southbridge Homeowner’s Association 
January  22, 2008 – 8:00 p.m.

 

A regular meeting of the Board of Directors of the Hamlet at Southbridge Homeowner’s Association was held on January 22, 2008 at Chili’s.  Present were Board members Tom Pitschneider, Adrienne Stark, Jenny Ames, Pete Conrad and Mike Clements.  The meeting was called to order at 8:00 pm.

 

1)                Call to Order – meeting was called to order by Tom.

2)                Introduction of Board members and guests – NONE.

3)                Approval of Minutes – NONE needed.

4)              Old Business

a.                Mailbox inserts – we will again offer mailbox inserts to residents. Order form will be put in newsletter and orders will be accepted until the annual meeting.  The Mailbox Shoppe (vendor) will be contacted to provide us with a price for 10 inserts.

5)              Committee Updates

a.                Southbridge Community Association – Superior has been renewed as mowing/landscape maintenance vendor for SCA.  SCA is raising their fees to all four associations from approximately 15k per year to around 22k per year. 

b.                Communications – next newsletter will be out in early March.

c.                 Rules/Compliance – Letters will be sent out to homes with covenant violations.  Covenant fine amounts were decided – trailer charge will be $200/month and personal property (including but not limited to garbage cans, grills, etc.) will be $10 a week.  Motion made for approval by Tom and seconded by Adrienne.

d.                Maintenance – no bids solicited

e.                Architectural – no new issues.

f.                  County Road 21 – Environmental Impact Statement is done.  County has set out survey sites

g.                Neighborhood Watch – Mike has agreed to handle this and get it moving forward.  The person who spearheaded it last year has not responded to any calls or emails, and has not moved forward with this program.

6)                Financial

a.    financial update provided

7)                New Business

a.    2008 annual meeting – Tom will try to get Red Oak or Eagle Creek for April 20th, 24th or 17th.

b.    Documentation of improvements

8)                Good of the Association

9)                Next Meeting – February 20th, 8:00 pm – Chili’s.

The meeting was adjourned at 10:00 pm on a motion by Pete, seconded by Tom. Approved by all.

 

Respectively Submitted,

 

Jennifer Ames

Secretary