Minutes 09/05/2006

Board of Directors Meeting

Hamlet at Southbridge Homeowner’s Association

A regular meeting of the Board of Directors of the Hamlet at Southbridge Homeowner’s Association was held on September 5th, 2006 at Chili’s. Present were Board members Tom Pitschneider, Jenny Ames, Pete Conrad, Adrienne Stark and Gary Dose. Also present were Dean Smith, Brian Borchardt, Joe Crawford (all from Cornerstone Management Group) and resident Craig Weckman.

The meeting was called order at 8:15 pm.

1) Presentation by Cornerstone Management – Cornerstone Management Group gave a presentation on the services they provide and could offer our association. This presentation was per invitation by the BOD.

2) Approval of Minutes – August 5, 2006 – motion by Gary, seconded by Adrienne

Old Business –

a. Doan – 7327 Cambridge Rd. has been paid for irrigation repair

b. Canine Clean-up Containers – Adrienne will try to get city to handle the emptying of receptacles and perhaps pay for part of them

3) Committee Updates -

a. Communications – web host is currently addr.com – problems with invoicing make a change desirable. Jenny to change web hosts for Hamlet’s web site. Current site costs us $9.95 a month and we will not change if it will cost us more.

b. Rules – Pete will draft a letter regarding the hanging of Christmas lights and the length of time they can stay up after the holidays.

c. Maintenance -

i. 2006 landscape maintenance – board decided to award Monument 1 repair and mulching to Mom’s Landscaping.

ii. Islands – board decided to award bid for eyebrow improvement to Priority 1.

iii. Monuments 1, 2 & 3 – bid awarded to Superior to mulch, weed, trim, etc. – general maintenance.

d. Architectural - no new requests for approval.

e. County Road 21 – tentatively set for construction in 2008.

4) Financial: all financial information and treasury duties have been passed to Adrienne Stark.

5) Next Meeting. The next meeting will occur Thursday, October 5, 2006 at 8:00 pm at Chili’s.

The meeting was adjourned at 10 pm.

Respectively Submitted,

Jenny Ames